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Product ID: 406490EAU
 

How to Break Through Project Barriers and Get the Work Done

OnDemand Webinar (91 minutes)

Learn practical techniques for evaluating a project situation and then applying the proper communication, conflict-resolution techniques.No matter how many projects you have managed or been a part of, there are always barriers and challenges which pop up you didn't expect or never dealt with before. Heraclitus said, "If you do not expect the unexpected, you will not recognize it when it arrives." The first step every project must take is to consider the potential risks for the effort and analyze each for impact and likelihood. The next decision is to figure out which risks merit a prevention or mitigation plan and to develop these and integrate them into the project plan. The third action is to develop a generic risk plan, which will serve as a guide to dealing with unexpected risks or barriers that arise. Successful project teams avoid panic by being ready to act and are flexible enough to modify their project plan to accommodate the new reality. No matter your title or the type of projects or extra assignments you work on you will be able to anticipate, act, adapt, and annihilate barriers to project success.

Authors

Rebecca Staton-Reinstein, Ph.D., Advantage Leadership, Inc.

Agenda

Context for Breaking Through Project Barriers

• Define Project Business Problem and Major Goals for Project

• Use Business Problem and Goals to Focus Solution Development

• Avoid Crisis Mindset and Endless Firefighting

Anticipating Project Barriers and Risks

• Use SWOT Analysis to Determine Potential Internal Weaknesses and External Threats for the Project

• Complete a Force Field Analysis to Prioritize Predictable Barriers and Risks

• Use a Comparison Matrix to Develop Prioritized List of Risk

• Choose Risks With Highest Impact and Likelihood

• Prepare Prevention or Mitigation Plans; Add to Work Breakdown Structure

Act Based on Your Plan

• Look for Early Warning Signs for Each Risk; Monitor Closely for Risks

• Escalate Risk Assessment and Progress Appropriately to Sponsor and Others

• Allow Innovation to Flourish as You Attack the Barrier

• Where Possible, Develop and Implement a Prevention Plan

• Develop and Implement Contingency Plan(s)

• Based on Impact, Re-Plan to Solve Business Problem

• Analyze Lessons Learned Which Must Be Acted Upon Now

Adapt to Changed Situation

• Stay Calm and Carry on

• Modify Your Project Plan Template to Accept Risk Analysis and Solution (Mitigation) Implementation or Prevention Steps

• Recalculate Budget, Scope, Quality, and Schedule Implications; Get Support From Project Sponsor; Make Necessary Changes

• Work With Project Team Members, Sponsor, and Project Customer(s) to Adapt to Changed Situation

• Analyze Lessons Learn; Focus on Prevention and Root Causes

Annihilate the Barrier

• Monitor and Control Progress on New Plan

• Develop Generic Risk Mitigation Plan to Deploy on Unanticipated Risks

• Review Effectiveness and Efficiency of Unanticipated Risk Plan

• Analyze Lessons Learned and Modify Unanticipated Risk Plan

• Strengthen Prevention and Mitigation Plans for All Risks Which Occurred

• Recognize Everyone Who Worked on Barrier Specifically for Individual and Team Contributions

• Continuously Improve Your Approaches to Breaking Through Barriers, Managing Risks, and Working Productively to Solve Project and Business Problems

Additional Formats

Audio & Reference ManualMore Info
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